NEWS & ANNOUNCEMENTS

Student Disciplinary Regulations

Article 1.          Aim

This document regulates the process of student conduct and discipline for the students at B.A., B.Sc., and B.Eng levels at Nigerian Turkish Nile University (NTNU) in parallel with the regulations ratified by the Nigerian Government and the NTNU Law.

Article 2.          Content

The regulations cover the disciplinary breaches, sanctions, disciplinary committee(s), investigation process, contesting the sanctions (appeal), and the application of the sanctions for students at all levels (B.A., B.Sc. and B.Eng) at NTNU.

Article 3.          Coverage

This document covers the disciplinary issues related to the educational process during a regular day. Other issues will be addressed by the related authority.

Article 4.          Definitions

  • Board                        :   Disciplinary Board
  • Committee                :   Student Welfare & Disciplinary Committee
  • Authority                   :   Disciplinary authority
  • Improper Material     :   Any kind of materials that is considered to be unethical by the university administration.

Article 5.          Disciplinary Sanctions

  1. Reprimand and Warning: The student is verbally warned about the kind of action that is considered to deserve a disciplinary action. A note is taken in the student file.
  2. Denunciation: When this is the chosen course of action as deemed by the appropriate authorities, a letter of warning is issued to the offending student with copies being filed in the student affairs.
  3. Restitution Order: When there is a damage or loss of university property, a student may be ordered to pay for the item in question for the cost of repairing the item, or a specified outright fine amount. The bursar will be instructed to debit the student’s account accordingly.
  4. Rustication: (or suspension) refers to exemption of a student from entering/ utilizing the university’s facilities, or benefiting from the school’s academic or administrative bodies/structures for a stated period of time.
  5. Expulsion: (or dismissal). This action demands that a student be permanently physically removed from the university premises, and entirely exempt from all privileges of being a student at the Nigerian Turkish Nile University on authority of the Vice Chancellor.

 

Article 6.          Actions that Call for ‘Reprimand or Warning’

Please refer to Article 13.

Article 7.          Actions that Call for ‘Denunciation’

  1. Writing, drawing, carving on the university property.
  2. Sticking posters on places not designated for this purpose.
  3. Indecent dressing (please refer to Article 41).
  4. Using abusive language and swear words.
  5. Smoking on campus.
  6. Listening to loud music on campus.
  7. Reckless driving.
  8. Defaming a staff member(s) of the university or a NTNU student(s) through the social media.

Article 8.          Actions that Call for ‘Restitution Order’

Damaging, defacement of university property on purpose. The hostel manager may impose a fine determined by the administration for certain categories of offences committed in the Hostel. This action may call rustication or expulsion as well.

Article 9.          Actions that Call for ‘Rustication (Suspension)’ from 1 week to 1 month

  1. Threats of any kind.
  2. Carrying out political activities on campus.
  3. Obstructing the process of disciplinary investigations.
  4. Distributing any illegal / improper handbills; posting posters, banners, etc.
  5. Letting someone else use his/her official NTNU documents, or using someone else’s university documents at NTNU.
  6. Posting any kind of unethical material on the university property.
  7. Participating in any university activity (such as lessons, meetings, seminars, etc.) drunk / having taken alcohol or narcotics.
  8. Gambling or organizing gambling.

Article 10.     Actions that Call for ‘Rustication (Suspension)’ from 1 month to 1 semester

  1. Cheating, organizing cheating, or attempting to cheat; exam malpractice.
  2. Plagiarism.

Article 11.     Actions that Call for ‘Rustication (Suspension)’ from 1 semester to 2 semesters

  1. Threatening university staff, cursing, slandering their names, insulting and/or attacking them.
  2. Assault, physically attacking university staff and students; physical abuse, verbal abuse, threats, intimidation, harassment and coercion.
  3. Making of unfavourable remarks about the personality of the university administrators alone or as a group, producing publications, provoking students for this kind of activities.
  4. Provoking people to hinder the education process.
  5. Organizing meetings boycotts, riots, obstructions in order to defame the university; causing his family to get involved in the activities.
  6. Causing discriminations and polarization in terms of language, nationality, colour, religion, and sect.
  7. Posting any kind of ideological or political materials on the university property.
  8. Stealing.
  9. Forgery.
  10. Drinking alcohol on campus.
  11. Organizing / participating in meetings without university’s consent; joining in meetings acting and talking like the student union representative.
  12. Trying to enter any restricted area or areas that the student(s) is not allowed to enter for any reason, causing damage at any level.

Suspended students are not eligible for any discounts or scholarships during their suspension period.

They are not entitled to stay on campus, either.

Article 12.     Actions that Call for ‘Expulsion or Dismissal’

  1. Securing membership with illegal organizations, contributing to their activities, and acting on behalf of them.
  2. Using, carrying, selling, trafficking, or keeping narcotics and / or alcohol of any kind.
  3. Being sentenced with any crime against the government or because of an infamous crime.
  4. Taking university staff or students out of campus by force, hindering them from doing their duties, or provoking students towards these actions.
  5. Disrupting the smooth-going of education by activities such as illegal meetings, illegal boycotts, etc.
  6. Keeping any illegal political / ideological banners, posters, handbills at the university.
  7. Carrying arms/weapons.
  8. Involvement in cultism.
  9. Indecent use of internet for pornography, cyber-crime, terrorism, hacking etc.
  10. Setting up illegal associations.
  11. Communicating with outside agencies, governments or organizations for the purpose of soliciting financial sponsorship / aid that may jeopardize the interest of the university.
  12. Religious fanaticism and intolerance.
  13. Rape, transgender relationships.
  14. Preventing staff from carrying out disciplinary investigations.

Article 13.     Actions that may Call for Actions at Various Degrees

The following actions can end up in different sanctions depending on their degree, ranging from Warning to Suspension.

  1. Acting in a way that is not compatible with an ideal student; anti social, immoral, unethical and indecent behaviour;
  2. Acting rude and disrespectful, shouting or singing in a loud voice, playing a musical instrument in the buildings, littering around.
  3. False claims, misinforming the administration when required to provide relevant information.
  4. Not answering administrative questions in time without a valid excuse. Insubordination evidenced by refusal to respond to requests by authority.
  5. Causing distraction or disturbance in lectures, meetings, and / or practicals. Obstructing and disrupting the teaching process, the right of teaching and learning directly or indirectly.
  6. Keeping and / or spreading improper materials banned by the administration.
  7. Taking away, tearing, dirtying, or writing on any formal announcements.

Article 14.     Examination Misconduct and Disciplinary Measures

For any type of action that requires a disciplinary measure to be taken, the related committee that eventually handles the case will look at several points before reaching a decision. Below are some of the misconducts considered major and the utmost disciplinary measures possible for committing them.

No:

Misconduct

Utmost Disciplinary
Measure

1.                    

Failure to produce exam card / student ID card when required the authorities

Failure

2.                    

Leaving exam hall without permission

Failure

3.                    

Rudeness to invigilator

Suspension

4.                    

Disturbance

Suspension

5.                    

Lateness

No extra time

6.                    

Speaking to other candidates

Expulsion

7.                    

Exchanging oral/written communication

Expulsion

8.                    

Possession of unauthorized materials

Expulsion

9.                    

Cheating*/using inappropriate answer sheet

Expulsion

10.                 

Disruption of the examination

Expulsion

11.                 

Use of telephone in the exam hall

Expulsion

12.                 

Threat to invigilators and examiners

Expulsion

13.                 

Refusal to write a statement

Expulsion

14.                 

Chewing/destructions of exhibits

Expulsion

15.                 

Refusal to submit answer booklet

Expulsion

16.                 

Impersonation

Expulsion

 

Article 15.     Sanctions for Disciplinary Breaches Not Mentioned Above

Any disciplinary breach that has not been mentioned here will be punished in parallel with the closest breach mentioned above in terms of the feature and influence of the committed action.

In the same manner, the students have to obey the rules of various units at the university, such as the library, the dining hall, and the hostel. Violating specific rules and regulations that are not mentioned here but announced by the related units through the university administration will require measures to be taken.

Article 16.     Repetition of Disciplinary Breach

If a student violates the same / similar rule more than once during his/her period of study, he/she will be punished with a sanction that is one degree heavier.

DISCIPLINARY INVESTIGATION

Article 17.     Authorities to Open Carry out Disciplinary Investigations

  1. ‘Dean’ for the students in his/her faculty
  2. ‘Director of CELL’ (Centre for Lifelong Learning) for students receiving education at CELL.

The authorities can carry out the investigation themselves, or appoint an investigator(s) to do the task.

Article 18.     Length of Investigation

The investigation starts one day later than the day the disciplinary breach was officially brought to the attention of the disciplinary authority. In case an investigator is appointed, he/she is provided with all the details of the event and any evidences.

The investigation must be completed within 15 days.

If the investigator cannot complete the task with the period specified, he/she can ask for additional time with an explanatory letter. The authority that started the process can approve the request or not.

Article 19.     Investigation Method

The investigator listens to witnesses, can see the site of the event, and apply to a legal expert as necessary. A report is produced for each investigation process. The report indicates the time, venue, people involved, Q & A if any, and any other relevant information related to the process. The report must be duly signed by the investigator and the people involved in that particular process.

The university staff are expected to provide any information or relevant document required by the investigator and contribute to the process.

Article 20.     Right to Defend

  1. The content of the disciplinary breach must be communicated to the student in written form within 3 days. The letter should also include the date and time that the student must be ready for defence. In case the student cannot be communicated in person, the date and time is announced through relevant boards on campus.
  2. The letter includes the information that in case he is not present on the date and time announced he/she will be considered to have receded from his/her right of defence and that a decision will be made based on evidences and witnesses.
  3. If it is understood that the student could not be present for defence for a valid reason, another date and time can be set, or he/she can be asked to send his/her defence in written form.

Article 21.     Investigation Report

A final report is prepared at the end of the investigation. The report includes the investigation approval, starting date of the investigation, identity of the person under investigation, disciplinary breaches, investigation steps, evidences, and the defence. The report analyses each breach and discusses if the accusations are good for taking into consideration. The report should also include a suggestive sanction (if any). Related documentation is attached to the report in a folder. The report and the folder are submitted back to the authority that opened the investigation.

Article 22.     Measures Taken During Investigation

Upon deciding that it is necessary, the investigator can require that the student(s) under investigation should be deprived of entering university buildings. The authority makes the final decision on the case.

That fact that the student might have left or withdrew from the university, got transferred to another program or university after he/she violated the disciplinary code will not prevent the investigation to be opened, or finalized.

Article 23.     Overlapping of Investigations

The fact that another investigation has been started by the local authorities or the state in some other cases does not mean the investigation initiated by the university should be stopped. In the same fashion, the fact that the student might be sentenced for the breach he/she committed will not prevent the application of the sanction by NTNU.

Article 24.     Finalizing the Investigation

  1. After thorough examination of the report and the folder by the related disciplinary authorities, the documentation is immediately delivered to the disciplinary committee. The committee gets together within 3 days and starts discussions.
  2. The committee or the disciplinary authority may ask for clarification or completion of any missing step in investigation from the investigator or a committee member as necessary.

Article 25.     Authorized Persons and Committees that can Inflict Sanctions

The faculty board is at the same time the Disciplinary Committee of the Faculty. The Superior Disciplinary Committee is the ‘Committee of Student Discipline’ under the Senate.

The faculty board can sanction the punishments of reprimand, warning, denunciation, and Rustication (Suspension) from 1 week to 1 month directly upon the suggestion of the dean.

The University ‘Committee of Student Discipline’ sanctions the punishments of Rustication (Suspension)’ from 1 month to 1 semester, and Expulsion upon the suggestion of the related faculty board.

Article 26.     Disciplinary Board Meeting

The Board gathers at the time, venue, and on the date specified by the Chairman of the Board.

Article 27.     Regularization of the Disciplinary Board’s Work

The Board’s Chairman organizes the preparation of the agenda for the meeting, notification of the meeting to the board members, and smooth-running of the board’s work.

Article 28.     Minimum Number of Members Required

The minimum number of members for the meeting to reach a decision is one more than half the total number of members of the Board.

Article 29.     Meeting  Procedure

After listening to the reporter, discussions start. The Board can listen to the investigator(s) as necessary. When it is lucid that enough has been spoken and the issue is clear, voting begins, and the result is announced by the Chairman.

Article 30.     Voting

Every member of the Board has to vote for or against the case. A member cannot remain neutral. It is adequate to reach a decision with the votes of the majority of the Board members. In case the number of the votes that are for or against the case is equal, the majority is considered to be the Chairman’s side. The decision summary is translated into minutes signed by the members.

Article 31.     Decision

The authorized disciplinary board is free to accept or reject the sanction offered in the investigation report. Provided that the evidence and reasons are given, the board can reach a decision for or against the student.

Article 32.     Important Points While Choosing a Sanction

While working on the decision, the authorized investigator and the disciplinary board will take the following into consideration:

  1. The weight / degree of the action in question as an intensifying or lessening factor.
  2. The intention of the student.
  3. Whether he/she has breached the disciplinary code before.
  4.  His/her behaviour, attitude, and actions.
  5. Whether he/she has been remorseful.
  6.  If the disciplinary rule(s) has been breached together with a person/people from outside the university within the campus area, an upper degree disciplinary measure is taken.
  7. If the disciplinary offence has been committed by a group of students and the group members could not have been identified one by one, the group will receive a punishment as a whole.

APP​LICATION and CONTESTING DECISIONS

Article 33.     Communication of the Sanctions

The authority that initiated the investigation will do the following:

  1. Notify the concerned student;
  2. Notify the mother, father, and in case both parents are deceased, the legal guardian;
  3. Notify the scholarship providers, whether governmental, private, or person;
  4. If the sanction is ‘expulsion’, in addition to the abovementioned:·        
    Security forces (if the breach requires action at the official level),
    NUC.

Disciplinary sanctions can be announced at all the units on campus.

Students who have been imposed a sanction of suspension or an above degree sanction will be exempt from any social contributions or scholarships.

Article 34.     Application

Disciplinary sanctions will be put into practice on the day they are announced unless stated otherwise in the minutes of the board meeting authorized.

Article 35.     Contesting the Decisions and Duration

  1. Student cannot contest the sanctions of reprimand, warning, denunciation, restitution order, and suspension from 1 week to 1 month.
  2. Students can contest the decisions of suspension from 1 semester to 2 semesters, and expulsion to the Student Disciplinary Committee through the HoD, the Dean, and the VC within 3 days after the decision has been announced.
  3. The Student Disciplinary Committee thoroughly analyzes the case and either rejects the application or accepts it.

Article 36.     Time limit

Starting from the date the disciplinary breach is communicated to the discipline authority, investigation should start within:

·         1 month (for sanctions involving suspension from 1 week to 1 month);

·         6 months (for sanctions involving suspension from 1 semester to 2 semesters and expulsion).

If the investigation does not start within the periods mentioned above, disciplinary claim of the authority will be barred.

In the same fashion, if the disciplinary sanction is not applied within 2 years (from the day it was breached), the disciplinary authority cannot impose any sanctions any more. However, if the authority needs to hear a court decision, the time starts from the date the court reaches a verdict. This need is determined by a mid-meeting.

MISCELLENAOUS

Article 37.     Notification and Notification to Address

  1. All kinds of notifications will be made to the address the student has submitted upon registration or are posted as a notification at the university.
  2. The students carry the sole responsibility for the accuracy of the current address the university holds in the files. Therefore, the students cannot claim that the university has not notified them in case the address was wrong.

Article 38.     Archiving the Related Files

The Disciplinary Authority keeps the related files. The disciplinary sanction is noted down to the student file.

Article 39.     Method of Correspondence

Regular postal service and the student email are utilized for communicating with persons. If a document is handed to a person, a ‘received’ slip is kept in the file.

Article 40.     Prohibitions

Confidentiality prevails at all steps of the investigation. Staff that violates secrecy of any procedure will be treated according to the Staff Disciplinary Regulations.

Article 41.     Dress Code

The following mode of dressing will attract disciplinary action:

  1. All transparent, tight fitting, bare back and clinging dresses;
  2. All short dresses above knee length, including knickers and shirts with slit above the knee;
  3. All provocative dresses that reveal the bust, belly, waist, chest, shoulder and backside;
  4. Dresses bearing obscene and unholy inscriptions;
  5. Bathroom slippers and jack boots in classrooms;
  6. Wearing of dark glasses except on medical grounds;
  7. All baggy, turn out, worn out and combat jeans, shirts and trousers with multiple pockets;
  8. Flying of collars;
  9. Plaiting, perming and wearing of earrings and bangles for male students.

ENACTMENT

Article 42.     This regulation shall take effect on the day of its acceptance by the Senate.

Article 43.     The provisions outlined in this document are executed by the Vice Chancellor.

 

 This document has been accepted by the Senate decision on 16/05/2012, no: 2012/03

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