|Procedure for Examinations for Lecturers/Invigilators|
|Staff Disciplinary Regulations|
|Students Disciplinary Regulations|
|Admission and Graduation Regulations|
|Leave of Absence Regulations|
|Academic Incentives Regulations|
|Procedure for Appeals of examination Results|
|Post Graduate School|
This document regulates the educational process at B.A., B.Sc., and B.Eng levels at Nigerian Turkish Nile University (NTNU) in parallel with the regulations ratified by the Nigerian Government and the NTNU Law.
The regulations cover theundergraduate level students (B.A., B.Sc., and B.Englevels) at NTNU.
Academic Calendar : The calendar that includes educational activities and holidays in that particular year specified and approved by the Senate.
NUC : National Universities Commission.
UTME : Unified Tertiary Matriculation Examination organized by JAMB (used to be ‘UME’).
Programme : Relates to the 4 year B.A. & B.Sc. and 5 year B.Eng. programmes of study.
Course Unit : One of the units of teaching broken into a semester (15 weeks) chunk. It consists of specified number of student teacher contact lecture periods per week per semester.
Credit Unit (CU) : Student workload for a specific course. Reflected by the contact lecture periods. Credit Units are used in two complimentary ways: one as a measure of course weighting, and the other, as an indicator of student workload. As a measure of work load “One Credit Unit” means one lecture period, tutorial or 2 (two) hours of practicals per week per semester.
Course Credit : A unit that gives weighting to the value, level or time requirements of an academic course in the programme.
Grade Point (GP) : Ranking assigned to the actual percentage raw score for a given course. The raw score is converted into a letter grade and a grade point.
Number Grade (NG) : Student’s performance in a course translated into numbers (2-5). (please refer to the table on the next page)
Letter Grade (LG) : Student’s performance in a course translated into letters (A-F). (please refer to the table on the next page)
Examination : Any required examination by the programme.
Examination Committee : Examination committee is a members of faculty board chaired by the dean of faculty.
Final Examination : The examination offered at the end of a semester that covers the whole information covered in 15 weeks’ time.
Semester : Covers a 15 weeks of instruction period plus certain weeks for exams and registration.
Lecture Period : 1 teaching period of 60 minutes.
Carryover : A course that a student has to take again due to failure.
Grade Point Average (GPA): Average of the weighted GPs earned in the course units taken during the semester. The GPA is obtained by summation of the multiplication of the GP attained in each course unit by the number of Credit Units assigned to that course unit, then divided by the total number of credit units taken in the semester.
Cumulative Grade Point Average (CGPA): Current mean of the GPs earned by the student in the whole programme. It is obtained by totaling the GPs multiplied by the respective credit units for all semesters to date and dividing by the number of Credit Units completed.
The objective of the written examination is to assess how much the students know about the courses which lecturers have taught them for particular semester in accordance with the course description and syllabus. Therefore, the examination procedures that lecturers should adopt in the conduct of examinations include the following:
Before the Examination Week
5.PRE –EXAMINATION PROCEDURES
Before the examination, a lecturer should conduct a revision for the students necessary to prepare them for the examination. Likewise a study guide should be provided for the students.
A certain percentage of the questions must reflect the existing realities of the Nigerian environment.
The questions should be submitted by the lecturer in a sealed envelope to the Examination Committee through the Head of Department, one week before the commencement of the examination for assessment and subsequent approval by the Committee. All lecturers should submit the exam materials as follows;
-Exam attendance list (list can be obtained from the University automation system)
- Exam questions (printed as letter head format according to number of student)
Prior to the examination, lecturers are required to either collect a copy of the Examination Time Table from the Head of Department or check the Notice Board for such information a week before the exam.
Lecturers should ascertain and familiarize themselves with the invigilators assigned to assist them in the conduct of the exam, also one week before the exam.
6.1.Just Before the Examination Starts
· The lecturers are required to explain the format of the examination and answer the questions coming from the students.
· The written examination will normally be on the basis of not less than one hour, and not more than one-half hours for each ten hours of lecture. In any case, the time allowed for any written paper, will not exceed three hours.
The invigilators should check all the desks to see if there are materials previously placed by the students.
During the check-in process, no student should be allowed to enter into the examination hall with his/her cell phone, bags, books, advanced calculators or any other related material. In the course of checking in the students, any students who do not attain the 70% attendance requirement should not be allowed to enter the exam hall; likewise students who have not completed the payment of their school fees should also not be allowed to write the exam. Required information will be provided in the envelope.
The students should start with filling out the cover page of the answer booklets first.
6.2.During the Examination
Please be alert the time: Invigilators should make sure that they can see all the students or the group of students under their responsibility all the time. This means invigilators cannot read newspapers, do their own work, turn their back to the students, etc.
Fill out the form:
Also 10 minutes into the exam, the invigilators should distribute the attendance form and ensure that only the students present duly sign the form.
Careful with collecting the exam materials:
The invigilator(s) should ensure that the number of answer booklets corresponds with the number of students registered for the exam. Extra copies of answer booklets should be put back into the envelope for onward return to the Secretary of the Examination Committee. If there are shortages of exam booklets, the lecturer / invigilator should make a request to the Chief Invigilator for more copies.
Check with answer booklets:
The invigilators should ensure that the students fill their registration numbers in the answer booklets and also confirm that other instructions contain therein are observed.
Please be advised that any invigilator who caught not carrying out the required duties during the examination will be reported to the dean by the Chief Invigilator.
7.REGULATIONS ON EXAMINATION MALPRACTICE AND SANCTIONS
7.1.An examination malpractice is an irregularity on infringement of examination regulations.
7.2.This includes, but is not limited to, cheating, bringing in foreign materials, causing any form of disturbance, rudeness, and disobedience to invigilators.
7.3.The following procedures will be adopted for reporting of an examination malpractice:
-The student will write his / her examination number and other information required on the Examination Malpractice Form to be provided by the invigilator.
-The invigilator submits his / her written report along with the evidence the Faculty Examination Committee within 24 hours. The Committee will then submit a report along with the findings to the Committee for Student Discipline and Welfare.
-Any student caught in the acts of malpractice or cheating during the examination is required to sign the Malpractice Form and the nature of the offence indicated in the column provided. In case of refusing from the student side the signature of chief invigilator will be enough.
8.1. After the Examination
All lecturers are required to submit the marking scheme, answer key, a copy of the examination question, exam attendance list to the Head of Department until 10 days after the examination.
The final results will be displayed on the automation system after due approval by the Senate. No lecturer has the right to show or reveal the scores to the students.
All lecturers are required to adhere strictly to these procedures, as a violation of any of these provisions might attract disciplinary actions.
· Students’ performance will mainly be assessed through a written examination at the end of the semester during which the course is taught. In addition, a system of continuous assessment will be used.
· For continuous assessment exercise, any one or all of intra-term examinations, exercises, assignments, presentations and/or term papers may be used.
· Methods are specified at the beginning of each course. Student attendance rate can also occupy a certain weight in evaluation.
· For the purpose of computing the final grade scored in a course by a student, all the grades scored in the continuous assessment will constitute not more than 40% and not less than 30% while the end of a semester examination will account for the balance.
The examination papers should be submitted to the Archive by the department at end of the related academic semester.