NEWS & ANNOUNCEMENTS

Industrial Training

OVERVIEW OF INDUSTRIAL TRAINING

General

Industrial Training refers to work experience that is relevant to professional development prior to graduation. One of the requirements for the award of Bachelor of Engineering is that students must complete at least 12 weeks (only Science Faculty students) of Industrial Training. Industrial Training is normally accumulated during the semester breaks at the end of the third or fourth year. For Engineering Faculty students 24 weeks as SIWES during the 2nd semester of 400L and long vacation.

The Board of Engineers (COREN), which is the organisation that accredits engineering programs parallel with NUC, strongly advocates that an industrial training experience attachement of at least 24 weeks duration is included in all engineering undergraduate degree programs.

Students should note that Industrial Training is an essential component in the development of the practical and professional skills required of an Engineer and an aid to prospective employment. Many employers regard this period as a chance to vet new employees for future employment.

All students should make considerable effort and give sufficient thought into obtaining the most relevant and effective Industrial Training. Whilst difficult, it is desirable to obtain experience in a range of activities, such as e.g. design office, laboratory and on-site situations. It should also be noted that developing an awareness of general workplace behaviour and interpersonal skills are important objectives of the Industrial Training experience.

Introduction

All students who are registered for a Bachelor of Engineering (Hons) in NTNU are required to undergo ‘Industrial Training Attachement’ for a period of 24 weeks during Year 4 2nd Semester.

Industrial Training Objectives

a)         To expose students to engineering experience and knowledge. Which is required in industry, where these are not taught in the lecture rooms.

b)         To apply the engineering knowledge taught in the lecture rooms in real industrial situations.

c)         To use the experience gained from the ‘Industrial Training’ in discussions held in the lecture rooms.

d)         To get a feel of the work environment.

e)         To gain experience in writing reports in engineering works/projects.

f)          To expose students to the engineers responsibilities and ethics.

g)         To expose the students to future employers as well as to introduce the Industrial Training Program available within NTNU.

h)         With all the experience and knowledge acquired, it is hoped at the students will be able to choose appropriate work upon graduation.

Obtaining Industrial Placement

One academic staff from each engineering discipline (Petroleum and Gas, Electrical-Electronics, and Civil Engineering) has been appointed as Adviser for Industrial Training. Contact her/him to request a letter from the University confirming that you are a student of NTNU, and supporting your efforts to find an industrial placement.

It is the responsibility of each student to obtain her/his own industrial placement.

The Adviser might assist you with a list of possible contacts within the industry.

If you have any doubts or questions about a proposed employment, you should consult the Adviser for Industrial Training in your discipline. You may also consult other academic staff on the availability of Industrial Training.

Students who wish to pursue their Industrial Training interstate, or overseas are strongly encouraged to do so, provided they have sufficient information regarding the proposed nature of the work.

Your attempts to obtain industrial experience are part of the training; use your initiative and document how you have gained each employment in your report.

Approvals

In order for a work period to be counted as part of Industrial Training, the proposed employment must be approved by the Faculty/University (through the respective Adviser) prior to commencement of work.

Approval will NOT be automatically granted. A student may be required to submit further supporting information for the intended employment to be approved.

Retrospective approvals may not be granted. Fresh approvals should be sought for each different period of Industrial Training.

Once an Industrial Training program is agreed upon, a student will be registered with the Faculty. The students are reminded that unregistered placement will be nullified.

You can always communicate with the Adviser using the normal e-mail or telephone while you are employed overseas. Overseas experience is often viewed favourably by employers when seeking permanent full time employment after graduation.

Industrial Training Visit by the Industrial Training Adviser

The objective of the Advisers visit to the training place is as follows:

  • To visit the students involved with Industrial training and to discuss with them and the officers involved in giving the training on the matter of the training program or other matter concerned/relevant. Separate discussions will be held with the Lecturer and the training supervisor as well as with the students.
  • To visit other former graduate of engineering faculty who are may working in the training organizations, which can give, feed back on the courses offered by the university.
  • To brief the officer of the training organizations on the engineering courses as well as making relations with the faculty.
  • To survey any new training places for industrial training.
  • To discuss on the possibility on accepting the graduate to work with company. The students and the company will be informing on the date and time of the visit.

Students are not allowed to change the place of training during the industrial training period except getting written permissions by the Industrial Training Adviser of the respective discipline. If there is a valid reasons of the change of placement, the students needs to discuss this with the Industrial Training Adviser

The Industrial Training Report

An Industrial Training report should be prepared for each period of approved employment. The report is expected to demonstrate development of practical and professional skills in Engineering through technical experience and application of theoretical knowledge and research project/topic if there is. Development of skills in dealing with people, and communication skills form part of the training experience. Students should seek advice from their employers to ensure that no confidential material is included into the report. The student should be able to present the report to prospective employers, as a complement to their degree. The following should be observed:

i. Length of training

ii. Preliminary information

iii. Technical report/diary

References should be made in the text to books, technical papers, standards etc., used during the training period and should be listed.

Finally, a conclusion should include comprehensive comments on the type and value of experience gained, and how this relates to your professional career.

A copy of the report should be submitted to your employer (advised), another copy to the Faculty (required-through the respective Adviser). Students should also retain a personal copy (advised) of the report.

Guideline for Preparation of Industrial Training Report

1. Introduction

The purpose of the Industrial Training is to provide exposure for the students on practical engineering fields. Through this exposure, students will have better understanding of engineering practice in general and sense of frequent and possible problems. This training is part of the learning process. So, the exposure that uplifts the knowledge and experience of a student needs to be properly documented in the form of a report. Through this report, the experience gain can be delivered to their peers. A properly prepared report can facilitate the presentation of the practical experience in an orderly, precise and interesting manner.

2. Purpose of the Report

a) Put down in writing the record of the training experience i.e personal performance reflection;

b) Implanting engineering expertise onto the students, that is, preparation of technical reports, communications, technical evaluation and design;

c) Means of summarizing the experience of a student;

d) Train student in effective writing as a preparation for the Final Year Project.

3. Contents and Format of Report

The procedure for preparation of the report has to follow the format determined by the Faculty based on the guidelines below.

a) General Report Format

The report has to be typewritten on white A4 size paper, font-size of 12 points with type face of Times New Roman has to be used throughout the report, with line spacing of 1.5 (Appendix A).

            The report has to be properly bound with ‘staple and tape binding’.

b) Front Cover Format

Students are advised to use ‘310 gram Whiteart Card’ in as the front cover. The format for the front cover should be as shown in appendix.

c) Abstract/Preface

This section of the report should consist of brief description of the following:

i.          Activities of the Organization

ii.          Summary of the Report

iii.         Acknowledgement

This section of the report is limited to two (2) pages only. A sample is shown in Appendix.

d) Table of Contents

This section of the report should consist of:

i.          Titles

ii.          Sub-titles

iii.         Page numbers

Every appendix must have a title and each page must be page numbered accordingly.

e) Background of Company/Organization

Brief and concise description of the company/organization in which the student is undertaking the industrial training. The main items are:

i.          History

ii.          Structural organization of main activity

iii.         Title and position of the officer in responsible

iv.        Others deemed necessary (no more than three (3) pages)

f) Summary of Duties (This section will be separate as LOG BOOK)

This section should be the brief description of the time, duration and types of duty carried out during the training. The description must follow the schedule of the training, that is, in chronological order (24 weeks). The days when the student is not on duty must be properly recorded with reasons given. Letter of permission must be attached in the appendix.

g) Working Experience

In this section, the student must descript the experience gained according to titles considered appropriate. For example, the main items are:

i.          Projects carried out

ii.          Supervisory works

iii.         Problems encountered

iv.        Problems solved

h) Summary

Student should provide an overall discussion in this section and arrive at a conclusion with regards to the industrial training undergone. Subjects that may be presented are:

i.          Types of experience gained

ii.          Problems

iii.         Views and recommendations

i) References

Provided that there are important resources that are used as references while preparing the report, a complete list of the titles of references concern must be included.

j) Appendix

Appendixes are additional information considered appropriate to support the main text. Suggested appendixes are:

i.          Investigation/project report during the industrial training

ii.          Technical drawings etc.

4. Others

a) Figures/Tables

All figures, tables and similar contents must be captioned and labeled. Every figure or table must be mentioned in the main text.

b) List of Notations and Symbols

If the report contains notations and symbols, the full definition must be given when each notation or symbol first appeared in the main text. The list of notations and symbols with the full definitions can be placed after ‘Table of Contents’.

Every appendix must have a title and be mentioned in the main text where appropriate. All page numbers must for appendixes must be continual from the main text.

DO NOT include irrelevant materials, e.g. brochures from the organizations, order forms, organization newsletters and similar materials.

Industrial Training Assessment

The industrial training performance assessment will be based on:

  • Industrial Training Supervisor’s STUDENT EVALUATION FORM where the student are attached for training (20%)
  • Industrial Training Adviser report through visit or survey (10%)
  • Log Book (15%)
  • Industrial Training Report ( 30%)
  •  Oral Presentation (25%)

Based on the criteria above, the results of the Industrial Training is as follows:

a)         Pass

b)         Fail

Students are advised to give a serious consideration in writing their report. The report must be in good quality and explain all the industrial experience and knowledge gained. The report must not be in notes form and figurative form. If the report is not satisfactory, the students may be ask to rewrite the report again until it is in satisfactory manner.

Completion of Industrial Training

At completion of a training period, a confirmation letter must be obtained from your employer.

Industrial Training Report is to be submitted to the school within 28 days after the completion of Industrial Training.

Upon approval of your Industrial Training report by the School, this confirmation letter will be included in your student file, as evidence of a successfully completed industrial experience.

Administration

Industrial Training is facilitated by the Faculty with the consultation of the Industrial Training Coordinator/SIWES officee, and is managed for each department by the respective Adviser for Industrial Training.

Administrative matters are handled by the Departmental Advisers to maintain records of employment, approvals given by the respective Advisers (approval of training programme, approval of final training report), letters of confirmation, and registration of all reports submitted.

All approvals and variations are dealt with by the respective Advisers. Assessments and other academic matters are dealt with by an Industrial Training Panel.

REMEMBER:

-           PLACEMENT WITHOUT PRIOR APPROVAL DOES NOT COUNT

-           PLACEMENT UNREGISTERED WITH DEPARTMENT/FACULTY DOES NOT COUNT

-           AN ABSOLUTE MINIMUM OF 24 WEEKS OF APPROVED PLACEMENT

PLUS PASSING THE ASSESSMENT IS ESSENTIAL FOR GRADUATION.

BEST WISHES FOR A REWARDING WORK EXPERIENCE IN INDUSTRIAL TRAINING!

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